Free tool

What is the minimum price of a session?

Rent, salaries, usable hours and occupancy: work out the break-even price and what you need to charge at 60%, 70% and 80% of a full diary.

A sum that changes a decision, not just a number

Enter monthly fixed costs, diary hours and expected occupancy. The maths runs in your browser: no sign-up and no patient data. The result is the session price that covers costs; below it, a full slot can still leave the clinic losing money.

Rent or premises costs (per month)

€

Rent, building charges and utilities if you pay them separately from the rest.

Rent or premises costs (per month)

Salaries and fees (per month)

€

Include clinicians, reception and tax/social charges if the clinic pays them.

Salaries and fees (per month)

Other monthly fixed costs (optional)

€

Software, insurance, marketing, accounting, non-variable supplies.

Room or product cost per session (optional)

€

Consumables, aesthetic product or room cost attributable to each visit.

Usable diary hours per week

Hours when you can actually see patients (not the building's opening hours).

Usable diary hours per week

Average session length (minutes)

Expected diary occupancy

%

Share of slots that are filled on average. 70% is a common starting point.

Expected diary occupancy

Current session price (optional)

€

If you enter it, you will see whether that price leaves a margin at your expected occupancy.

To cover costs at that occupancy, each session should cost at least:

—

break-even price / session

Indicative estimate. It does not include VAT, unpaid invoices, no-shows or depreciation. Real figures depend on your accounts.

At 60% occupancy

—

At 70% occupancy

—

At 80% occupancy

—

See real occupancy and cash, not a one-off sum

This calculator uses figures you type in. Domeralia shows occupancy, no-shows and billing from the live diary, so you can adjust prices and gaps with each week's data.

See clinic management

Why session price is not just “what the clinic next door charges”

Copying the neighbourhood rate ignores rent, the real cost of who treats, and how many diary hours fill. A clinic at 55% occupancy needs a different price from one at 85% in the same premises.

Variable cost per session — product in aesthetics, materials in physio — adds to the break-even price. If you skip it, a 10-session pack can look profitable and not be.

This sum does not replace an accountant. It tells you whether you are below the threshold before you cut prices or hire another clinician.

Frequently asked questions

What is the break-even price?

It is the amount per session that covers fixed costs (spread across the sessions actually delivered at that occupancy) plus the variable cost of that visit. Above it, margin starts; below it, a filled slot does not cover the structure.

Are usable hours the same as opening hours?

No. They are hours when a clinician and a room are available to treat. Breaks, admin and structural gaps are not capacity.

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